3 Secrets of Constructive Meetings

Constructive Meetings3 Secrets of Constructive Meetings

I see client’s eyes rolling and I hear complaints about meetings and almost in the same breath I hear, see and feel the denunciation over the lack of communication.

Clearly we must create new and better ways to hold Constructive Meetings.

Constructive Meetings are meetings designed to provide opportunity for sharing and preparing.

People share recent success experiences that worked. They share the lessons learned. This provides quick and easy learning and in the process prepares people for the next set of challenges.

The fact is we must be better equipped with new processes going into the future because the challenges promise to be greater. The old ways of doing things are not going to propel us into a dramatically improved future.

These meetings create superb insight for process improvement and at the same time provide real every-day practice for team members to increase learning and improve patience and other skills like learning to understand others, relationship-building, communication skill building, and team building skills to name a few. Tools for leaders.

Constructive Meetings also give management an opportunity to gain understanding what is going on and they can observe and interact with the next succession of leaders.

Begin with a well-defined protocol:

Introduce oneself and share a success from an actual situation. Then move to the three secrets.

  1.  Ask for team members to explain their current priorities, what and why. It’s not a grilling it’s sharing and articulating what we do and why. This creates understanding for everyone.
  2. Next ask team members to share a success or breakthrough since the last meeting. It is really important to know what you did that made a difference, what made you successful can be repeated if you can define and articulate it. This is an essential skill for everyone learn and it’s essential to learn successes from others.
  3. Lastly ask, What’s the best thing you learned? Avoid asking, What did you learn? The tighter question forces team members to focus on the specific rather than a ho-hum answer.

To close the meting we ask what people plan to bring to the next meeting. This sets people in the direction of anticipated success and knowing what to prepare for and bring to the next meeting. Reduced uncertainty is always a good thing.

I encourage you to tweak this framework to create your own Constructive Meetings. Once you do the eye rolling will end because people enjoy interactive meetings where they get to learn what worked for others and share what worked for them.

Everyone involved and contributing shifts meetings from drab an ineffective to Constructive Meetings.

 

Talk to Brian about better meetings, personal and professional growth or see his Coaching Programs.

 

©Brian Braudis, 2018, All rights reserved

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