4 Task Management Skills All Small Business Owners Can Make Use Of
Most people ignore the task management skills all small business owners can make use of. According to multiple surveys, more than 33 percent of small business owners (SBOs) work 50 to 60-hour weeks — and 39 percent experience challenges when it comes to juggling multiple roles within their organizations and maintaining a healthy work-life balance. What’s more, only about 57 percent of SBOs take time off work for vacations — and most never step away completely. Approximately 67 percent of SBOs check in at work once or more each day, even when they’re supposed to be vacationing.
While the majority of business owners prefer to take on as many responsibilities as possible, this isn’t always feasible — and delegation is often necessary. Moreover, mastering several additional task management skills such as planning, prioritization, productivity, and flexibility can help SBOs to get more work done in less time and improve various aspects of their lives.
Below, Brian Braudis of Brian Braudis Coaching presents the task management skills all business owners can utilize for continuous improvement in their personal and professional lives.
Are you a small or mid-size business owner who’s looking to improve productivity, alleviate stress, and prevent burnout? Brian Braudis of Brian Braudis Coaching can help. Learn about the
Planning and prioritization the task management skills all small business owners can make use of
To stay on top of your many responsibilities as an SBO and tackle everything on your to-do list, planning and prioritizing are key. And fortunately, project management tools like Todoist, Slack, and Asana make it easier than ever to master these skills — and complete tasks on time and on budget. These tools can help you to create to-do lists, set deadlines for yourself and other team members, store project documents in one secure location, track project progress, and check completed items off as you go.
Some other ways to employ the task management skills all small business owners can make use of
- Ranking each task depending on its order of importance.
- Completing important tasks yourself and delegating the others.
- Keeping a separate to-do list for long-term projects.
- Setting daily, weekly, and monthly goals.
- Tackling the most pressing or least desirable tasks first.
Planning and prioritization are both important skills, but you need to feel productive to get work done in a reasonable amount of time. A few ways to boost productivity as a small business owner include avoiding multitasking, making time for regular breaks and physical activity, keeping your office space free of clutter, and only checking your email at scheduled times.
Delegation doesn’t come easily to all business owners, but it’s an effective leadership skill that can help to free up your schedule so you have more time to plan and organize each project, prevent burnout at home and in the workplace, and focus on the tasks that matter most to you.
As a few examples, you could hire someone to clean your home so you have fewer household chores to tackle each week — or you could delegate cooking duties to your other household members. Meal kit delivery services are another great option for busy small business owners.
At work, you may wish to delegate the following responsibilities to freelancers or employees:
- Accounting and bookkeeping
- Writing and content marketing services (to market your small business)
- Customer service
- Computer and IT support
- Web development and design
Like delegation, flexibility doesn’t come naturally to everyone. However, flexibility is an important task management skill that can be learned and applied to our personal and professional lives. It’s certainly important to plan, prioritize, and meet deadlines, but some situations require flexibility — especially when consumer needs change or a better opportunity presents itself.
Simon T. Bailey of the Business Journals shares four tips to help SBOs improve flexibility and adaptability, such as exercising their emotional intelligence and welcoming uncertainty. By doing so, small business owners will improve efficiency at work and other areas of their lives.
The Bottom Line
Running a business is hard work, but by mastering these four task management skills, you’ll accomplish so much more and in a lot less time. Plus, utilizing these skills will improve other areas of your personal and professional life, including your role as a leader, work-life balance, relationships with others, and entrepreneurial mindset.
Stephanie Haywood is happy to be living her best life. Personal development and self-care gave her a boost when she needed it most, and now she works to share the gift of self-knowledge, self-care, and self-actualization with everyone who visits MyLifeBoost.com.
Tags: Small Business Owners, Task Management
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